Open Positions

Part-Time Administrative Assistant

This is a Part-Time Position

Typical Hours are 5 hours a day, 3 days a week.

Position Overview:

Statewide non-profit working to prevent underage drinking is seeking dedicated part-time (15-20 hours per week) administrative assistant to work in Omaha.  Must have initiative and possess exceptional organizational, writing, communication and people skills. Experience preferred. Primary responsibilities include running day-to-day functions of office, overseeing mailings, phones, inventory, meeting preparations, travel arrangements and working with community coalitions, law enforcement, local schools and youth. Limited travel may be required.

Job Purpose:

To provide administrative assistance to the staff in the Omaha office and to the coordinators and community liaisons throughout the state.

Skills Necessary:

  • Must be energetic with a positive attitude and enjoy working with people
  • Must be resourceful and detail-oriented
  • Working knowledge of Microsoft Office, as well as able to use various printer/copiers.
  • Possess good organizational, writing and public speaking skills
  • Ability to work independently while handling multiple tasks and schedules
  • Be confident in a fast-paced, group environment working toward a common goal

Key Responsibilities:

  • Assist bookkeeper with the organization and processing of financials.
  • Responsible for Omaha office inventory and ordering supplies for staff statewide.
  • Assist with preparation for community meetings statewide, including quarterly board meetings.
  • Responsible for answering the phone system and greeting visitors.
  • Assist with Media tracking/filing. 
  • Coordinate travel arrangements, including booking flights, organizing rental cars, hotel accommodations, etc.
  • Assist Executive Director with board-related activities.
  • Assist in coordination of Semi Annual Recognition Dinner.
  • Responsible for completing the bidding process as required for specific purchases.
  • Assist with administrative functions associated with enforcement efforts.

Reports to: 

Executive Director, Financial Specialist

Salary: $10.00 to $12.00 /hour

Submit cover letter and resume via email to:  info@projectextramile.org